Folkestone & Hythe Lib Dems AGM 2023
The Folkestone and Hythe Liberal Democrats Annual General Meeting will be held on Zoom at 7.30pm on Monday 18th December. All members are welcomed and encouraged to attend, and will be emailed an invitation to the Zoom meeting.
The agenda and reports available in advance will be as below.
Folkestone and Hythe Liberal Democrats AGM Agenda 2023 and Reports
AGENDA start 7.30pm
1. Welcome
2. Apologies
3. Minutes of 2022 AGM
4. Officers Reports (Chairman, Secretary and Treasurer (below), as applicable)
5. 2022 accounts and Independent Auditor's Report
6. Appointment of an Independent Examiner for 2023
7. Motions submitted in advance [None received]
8. Reports from Councils
Folkestone and Hythe District
Folkestone Town
Hythe Town
9. Nomination or Election of Officers & Executive members
The elections will be for:
(a) Chair,
(b) Treasurer;
(c) Secretary;
(d) Elections Officer;
(e) Membership Development Officer;
(f) Diversity Champion.
...plus eight ordinary executive members.
The roles of Chair and Treasurer MUST be filled.
If other roles are not filled the executive Committee can co-opt to those roles from within or outside the Executive Members, as well to other roles listed in the revised constitution.
10. Close of meeting
Reports
Treasurers Report [Item 4]
Item 5: Treasurers Report
Although the AGM doesn’t agree this years accounts, the figures for the year to end of October are as below.
F&H Liberal Democrats Accounts Full Year 2023 (to 30/10/23) | |||
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Opening Bank Balances (1/01/23) |
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Treasurers | £2,110.73 |
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Business Instant | £57.01 |
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Cash at Hand | £0.00 |
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Cheques not presented | £0.00 |
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| £2,167.75 |
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LESS Expenditure |
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Website | £61.20 |
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Connect | £0.00 |
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Printing | £722.49 |
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Election | £1,799.84 |
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Postage | £182.40 |
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Events | £0.00 |
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Other | £858.11 |
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| £3,624.04 |
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| -£1,456.29 |
PLUS Income |
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Donations | £2,473.72 |
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Membership | £250.81 |
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Bank Interest | £3.61 |
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Printing | £0.00 |
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Events | £0.00 |
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Other | £1,174.25 |
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| £3,902.39 |
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| £278.35 |
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Represented by Closing Bank Balances (30/10/23) |
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Treasurers | £1,355.47 |
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Business Instant | £1,090.64 |
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Cash at Hand | £0.00 |
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Cheques not presented | £0.00 |
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| £2,446.11 |
The 2022 accounts were considered by the executive in January, agreed and filed with the Party as we are required to do. We will return to them for agreement later on the agenda.
The monthly donation reporting has also been made to the Party: we are currently “full compliant”.
The expenditure shown below in 2022 as election, printing and postage were mainly towards campaigning in Sandgate & West Folkestone, Cheriton and Harbour wards.
We have had a very limited fundraising programme. Currently as you can see our key income is from donations, especially regular donations (which currently total almost £300 pm, although £140pm on that is “tithe” from one Councillor).
We have however received good commissions for sales of Lib Dem Draw tickets. Thank you to all that have bought tickets, and for those that haven't yet done so for Christmas 2023, sales are open until the 11th, at https://libdemdraw.org.uk/folkestone-hythe As a new “sponsor” of the draw, we are also hoping for a small additional commission in the New Year for our role in organisation.
There is £1,919.59 in hand. The next scheduled elections (for Kent CC) are in May 2025 but of course there should be a General Election in 2024..
Item 5: To note the accounts for 2022
Opening Bank Balances (1/01/22) |
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Treasurers | £1,042.10 |
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Business Instant | £21.00 |
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Cash at Hand | £0.00 |
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Cheques not presented | £0.00 |
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| £1063.10 |
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LESS Expenditure |
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Website | £259.80 |
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Connect | £0.00 |
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Printing | £1,305.29 |
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Election | £0.00 |
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Postage | £580.06 |
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Events | £0.00 |
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Other | £1,128.58 |
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| £3,273.73 |
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| -£2,210.63 |
PLUS Income |
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Donations | £3,497.32 |
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Membership | £161.42 |
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Bank Interest | £0.01 |
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Printing | £0.00 |
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Events | £100.00 |
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Other | £619.62 |
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| £4,378.37 |
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| £2,167.74 |
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Represented by Closing Bank Balances (31/12/22) |
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Treasurers | £2,110.73 |
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Business Instant | £57.01 |
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Cash at Hand | £0.00 |
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Cheques not presented | £0.00 |
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| £2,167.74 |
I’d ask the 2022 accounts are noted.
Item 6: Appointment of Independent Examiner for the 2023 Local Party Accounts
I’d recommend we approach Alan Collins Rosell, the Treasurer of Medway Liberal Democrats, to review the 2023 accounts as an external and independent person.
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